QuickBooks data migration is the process of transferring financial data, including company files, transactions, customer information, vendor details, and balances, from one version or platform of QuickBooks to another.

1.  Determine which QuickBooks products are needed. Your dedicated QuickBooks data migration expert will spend time getting to know your business, as well as your current system. We’ll learn exactly what your team needs out of an accounting system, and which QuickBooks products you’ll need. This may include QuickBooks Enterprise, Payroll, Point-of-Sale System, or Field Service Management.

2. Set up your QuickBooks template file. This process requires developing the proper workflows that will make QuickBooks fit your business like a glove, and ensure that we can perfectly absorb all of the data from your current accounting system. During this brief period, you may want to be doing double entry in your old system and in the new QuickBooks file. You pull data, including reports such as Accounts Receivable and Accounts Payable, P&L, balance sheets by month, and any other data that needs to convert to QuickBooks.

3. Go live and train your team. Training your team is crucial to ensure that your company successfully transitions to the new software. We’ll do a training to make sure your team knows how to use your new system. Fourlane is known for its training; we have more than 200 training videos on our website because we want all QuickBooks users to be successful, even if they aren’t our clients.

4. Close and review your books. This process helps us determine if there are any other additional data or monthly reports you need to run your business. Many times we don’t realize which information is important until we no longer have access, so we’ll do a thorough double-check to make sure we’ve imported everything you need. If there are additional files which need to be moved, we’ll pull them over from your old system to QuickBooks.

5. Follow up and maintenance. We’ll let you run the QuickBooks software for a month or so and then check in and see how things are going. If you’re having problems, we’ll try to nip them in the bud. And if there are features or data that were left behind in your legacy system, we’ll retrieve them. We also encourage ongoing monthly / quarterly closing services to help you stay on track. Our goal is to make sure you are getting the most out of your accounting software.

Yes, QuickBooks provides tools to help businesses migrate their data from QuickBooks Desktop to QuickBooks Online. However, if you want to migrate more data than what the limited built in tools allow, you will need someone like Fourlane to provide additional QuickBooks data migration services.

The security of your data is one of our top priorities at Fourlane. QuickBooks software includes several redundancies to help secure your data including encryption and regular backups. Fourlane adds another layer of security during the conversion process with precise and detailed steps that help to maintain the integrity of your company data.

Some common challenges during QuickBooks data migration include data mapping issues, differences in data structure between source and destination files, data cleanup and preparation, and ensuring data integrity and accuracy.